Registration and Title Bulletin #114-04
| Date: |
October 7, 2004 |
| To: |
All County Tax Assessor-Collectors |
| Category: |
General Information |
| Subject: |
Registration Renewal Notice Print-Mail Schedule and National
Change of Address (NCOA) |
|
Attachment 1 |
PURPOSE
To provide information concerning the FY 2005 registration
renewal notice print-mail schedule and the NCOA process.
DETAILS
More than 18 million vehicle registration renewal notices are mailed
annually by the Texas Department of Transportation (TxDOT), Vehicle
Titles and Registration Division (VTR). The attached renewal notice
print-mail schedule is used as a planning tool to accomplish the
project.
Renewal Notice Process:
- A monthly file of 1.4 to 1.8 million records is pulled from the
master motor vehicle file and sent to a licensed NCOA vendor for
processing. (Refer to “F” on the attached schedule.)
- The processed file is returned and the Information Systems
Division at TxDOT prints the renewal notices. (Refer to “P” on the
attached schedule.)
- The printed renewal notices are sent to a local mail-processing
vendor, who folds, inserts, and presorts the renewal notices. The
vendor is required to complete the process within 20 working days.
(Refer to “I” on the attached schedule.)
- The renewal notices are sent to a United States Postal Service (USPS)
Bulk Mail Facility. The renewal notices are mailed 60 days prior to
the vehicle’s registration expiration. (Refer to “M” on the attached
schedule.)
NCOA Process:
- VTR address list is sent to a licensed NCOA vendor.
- The NCOA vendor runs the list against approximately 118 million
permanent change-of-address records provided by the USPS.
- Any changed addresses are printed in the renewal recipient field
of the renewal notice.
- The changed addresses are processed through the VTR mainframe
records where the renewal recipient address file is changed
permanently.
CONTACT
If you have any questions or need additional information, please contact
your local Vehicle Titles and Registration Division Regional Office.
Thank you very much.
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